IS YOUR WORKPLACE READY FOR GEN Z? WHY IT’S TIME FOR BETTER ROOM SCHEDULING SOFTWARE

In recent years, we have come to know Millennial colleagues very well – they’re the folks born in the Eighties who live the digital life to the full.  

While they want everything in their lives, including their workplace, to be connected, that ‘always-on’ attitude is known to bring its own pressures. 

So how much worse might it be for Generation Z, the newest kids on the block?

Born between the mid-90s and early 2000s, these vibrant young people make up nearly 30 per cent of the planet’s population – there are around 61m in the US alone.  

Like Millennials they expect and demand a good work/life balance, but unlike restless Millennials, these talented young workers are more than happy to be persuaded to stay – if you can make your place a place they want to be.

“Having grown up in a tumultuous time for economics and politics (they were only four when 9/11 occurred, and grew up during the Great Recessions) Gen Z-ers are incredibly focused on finding stable jobs.” – Forbes

Our workplaces are already changing to meet new needs from organizations and workers – see how the transformation is taking place.

And if you are an employer keen to avoid a constant talent drain, you need to find the right balance now, ready for Z-ers to revolutionize the place where you all work. 

But guess what? It’s going to take more than offering a good salary…

So round about now, it’s time for your workplace to get a new room scheduler. No arguments.

Here are 5 great reasons why good room scheduling software makes a real difference to this tech-hungry generation

• It supports agile working, which underpins the work/life balance they need
•  They can easily find and book workspace they need to do their job well, via an app
•  They enjoy perfect meetings every time
•  They collaborate better for innovation and team spirit
•  Tiresome manual admin tasks become a thing of the past.

1. Agile working

Flexible working is great for employee wellbeing, giving people a feeling of control over their workload. 

But when workers come into the office, if they struggle to quickly find the right space to do their work they get frustrated.

The result? Their productivity and job satisfaction both crash. Goodbye Gen Z talent…

Room scheduling software allows employees to find book their desk or meeting space before they even head into the office 

2. Finding and booking workspace 

For generations of workers who are hooked to their smartphones, room scheduling software offers an unrivalled ability to locate workspace and conference rooms on the go, and book them via an app linked to their Outlook calendar.

Room scheduling software also integrates with occupancy sensors, so space availability is shown in real time.

Workers can book in a single click, and also add resources and services such as video conferencing, AV and catering in the same transaction, even across time zones. 

Here’s how you do it with Rendezvous room scheduling software:

• Open the calendar
• Click and select ‘new appointment’ at a time relevant to the main host 
• Choose ‘room booking solution’
• Choose ‘multi-room booking’
• Add unlimited locations as you need 
• Choose locations from the drop-down menu
• Click ‘Find’
• Click ‘free/busy’
• See whether attendee and room availability in each location match
• Select the rooms you want and click the book button
•  Done – in just a couple of minutes.

3. Perfect meetings

When a meeting goes wrong, it’s frustrating and expensive – in the US, we hold 220 million meetings every month, costing over $300 in salaries alone.

Common issues include no-shows caused when details of a meeting change and no-one informs the attendees.

Room scheduling software wipes this risk out by making all the changes and automatically informing everyone – even the caterers.

4. Collaboration

You can’t get past meetings as a huge and valuable contributor to collaboration.

By making it easy for anyone to organize a meeting even in multiple locations across different time zones, room scheduling technology removes obstacles to using valuable collaborative tools such as video conferencing.

The result? Teams that come together no matter how physically far apart they are.

5. Manual admin

The room scheduling technology does all the boring stuff. It’s as simple at that. 

Workers can forget about tedious, repetitive tasks and get on with their real job. And it doesn’t matter what generation they belong to, they’re going to love that.

So what about the pressure of being ‘always-on’?

You can deal with that. The best way is by using the room scheduling software to streamline your business, but with rules in place – limit how often they check their work app, say. 

And let’s not forget all those other hardworking generations doing their best for your organization. 

Encourage uptake of the technology that benefits your business and themselves by choosing workplace management software that’s intuitive, easy to use, and which integrates fully to connect your workplace.  

It’s there to make their jobs easier, not more complicated – right?

Get your room scheduling software right and you’ll see happy workers of all generations pulling together effortlessly. 

They’ll enjoy better work-life balance in an environment that makes it easy for them to work, and they’ll feel less likely to go looking for another job. 

In return, you get ROI on your workspace management technology with better productivity, worker engagement and reduced employee churn and training costs. 

It’s a win-win-win that’s already laying solid foundations for the talented and revolutionary contribution of Generation Z to the world of work – and every business can benefit.

* It’s time for a better room scheduler – start today

CONNECTING YOUR WORKPLACE: 4 BENEFITS OF USING ROOM RESERVATION SOFTWARE IN YOUR BUSINESS

Who remembers water-cooler chat? That’s what we used to call the moments of unexpected collaboration office employees gained when taking a moment to get a drink.

But that was when offices were divided into fixed spaces. You had a desk that stood empty half the time and only used meeting rooms on formal occasions.

Today, you still chat around the water-cooler, but the way you work has been transformed. Workspaces are now much more set up to encourage interactions that spark inspiration.

In a modern connected workplace, you move about freely, making the most of agile desks. Meeting rooms have become multi-purpose and are informal meeting spaces are now far more common.

Many generations are now working together – Generation Z are now joining in – and they all have their own needs and working preferences.

Giving everyone the best space to get on with their job improves their happiness and wellbeing, and also boosts their productivity, but it’s tricky to keep all those plates spinning effectively.

The latest workspace management technology with room reservation software provides the answer.

Many organizations including large law firms like DLA Piper and major utilities are using room reservation software to streamline their operations and make agile operations genuinely flexible.

So what 4 benefits does your organization gain from using room reservation software?

1. Empowered employees
   > Flexible working is the worldwide trend coming soon to a workplace near you – if it hasn’t already hit.
   > It makes employees feel a sense of control of their workload and creates a positive working environment that encourages talent to stay.
   > That’s why a recent survey found that a third of US office workers wanted to be more trusted to manage where they work.
   Did you know:
   > More than 8m people in America were already working from home by 2017 according to the US Census – and that’s still rising.
   > But many say they lack tools and technology to work agilely – and two-thirds say they would spend more time in their office if it had better facilities. Room reservation software can make that happen for you.
2. Perfect meetings
   > The smartest organizations are turning to state-of-the-art workspace management technology to manage their working environments and automate boring and time-consuming tasks.
   > Room reservation software means your employees can spot suitable workspace and book it easily online via an app. They can book resources like AV, video conferencing and even catering at the same time.
   > Meetings are easy to organize even across multiple locations, with the technology taking timezones into consideration and automatically informing everyone if any meeting details change.
   > It’s a great way to remove tiresome admin tasks from your employees’ working day – so they can get on with their real work.
   > And in addition, keeping everyone informed lowers the risk of no-shows, a common problem that makes meetings fail and costs dearly in time and frustration.
   > The result? Perfect meetings, every time.
3. Improved collaboration
   > We know the benefits of collaboration tools like video conferencing and AV. They get teams together no matter how far apart they are physically, without the strain and cost of travel.
   > Companies love these tools and spend a lot on them, but employees can be reluctant to engage if they are hard to organize.
   > Room reservation software removes the obstacles to employee uptake by making it simple to book rooms with the right equipment and resources over an unlimited number of locations.
   > So you never turn up to your video conference only to find that the equipment is not in place – your organizer has booked it in a single click at the same time as reserving the room.
4. Better space utilization
   > Keeping tabs on a changing work environment causes real headaches for office or facilities managers.
   > Tracking how office space is utilized can be tough, particularly if your organization is based in many locations or if you need to recharge other departments within your company.
   > Room reservation software such as Rendezvous by NFS integrates with occupancy sensors that monitor space and desk utilization in real-time and provides comprehensive reports.
   > It gives you accurate data at your fingertips so you can make informed decisions about space going forward and make sure your real estate spend is justified.

What about ROI?

When the right technology is in place so that all of these elements can act together, the connected workplace gives your employees – and your managers – a previously unknown level of control over the working environment.

If you are in management, the captured data gives a complete real-time view of whether your space is being maximized, and how it can be improved.

So you get to configure your space to meet the changing requirements of your workforce – no matter how they evolve.

By making it easy for your people to find the room they need within your organization, you can also reduce the cost incurred when they decide it’s simpler to book external space.

All of this means room reservation software offers a quick ROI.

And when competitiveness and productivity are at a premium, and talented staff are hard to find and retain, that’s got to be good news for your business.

Get into the connected workplace.

NFS GOES FOR GOLD WITH MICROSOFT ACCREDITATION

The award of a Microsoft Gold Partnership is a win-win for both staff and clients alike of NFS Technology Group. For staff it means that, using Microsoft’s core technology, they have proof of their hard work in developing a compliant application deployed and managed in both the client’s environment and in a hosted Software as a Service (SaaS) platform. For clients it means a solution that’s faster to deploy, with a level of confidence in making room scheduling easier to manage and maintain.

NFS was awarded the Gold Partnership for Rendezvous Workspace, meeting room and resource management software built around the latest Microsoft technology. It provides the ability to offer an industry standard platform that’s easy and cost effective to maintain, allowing NFS to offer a robust Cloud-based solution around Microsoft’s Azure platform.

As a Microsoft Partner, NFS enjoys core benefits that save time and money while strengthening capabilities. It enables the company to offer better service to customers and to build connections to reach full business potential. Also, more flexibility and the ability to future-proof investment comes from having Rendezvous Workspace certified across a range of Microsoft databases and operating systems.

To gain the Partnership, NFS demonstrated that Rendezvous Workspace had been tested and certified for the Windows 2012 Platform, with staff displaying their Microsoft product skills. A client satisfaction survey validated the quality of NFS products, and client references were gathered for projects that used the Microsoft platform.

NFS Chief Executive Officer Luis De Souza comments: “Many of our large corporation clients are moving down the self service route for booking resources, meeting rooms and other flexible spaces. For them, the Rendezvous software can be deployed in the most efficient manner, taking full advantage of Outlook, Exchange and other Microsoft technology available for the latest generation of tablets. After many years that have seen a successful relationship with Microsoft, we are proud to have now achieved this Gold Partnership.”

RENDEZVOUS SUCCESS AT THE FACILITIES SHOW 2015

The recent Facilities Show 2015, NFS Technology Group displayed latest state of the art room and resource scheduling software.

NFS, which featured in the popular Building Futures Group Village, presented the very latest Rendezvous Workplace portal, designed to assist organisations with the efficient management of meeting rooms, hot desks, car parking and vended spaces.

Rendezvous Space is the newest Rendezvous Module, which incorporates the latest space utilisation and planning technology. Accurate information on space useage helps deliver lower operating costs and better workplace productivity.

NFS’ CEO Luis de Souza successfully held a debate with Katharine Photiou of Barclays Bank and Andrew Hulbert of Pareto FM on adapting to changes in the multi-generational workplace and how this influences the roles and responsibility of the future FM.

Says Luis: “The Facilities Show has proven once again to be a hugely important show for NFS, not only to showcase our latest product innovations, but also to provide us with an excellent platform to display our unique ability to operate as a global solutions partner.

“The panel discussion on the multigenerational workplace also proved popular, and really brought to life the challenges faced in the workplace today. The debate provided a platform to raise awareness of the different generations (up to five different generations) that are now sharing an increasingly flexible mobile workspace, with all the issues relating to workspace collaboration.

“Overall, the show was a reflection of the many different factors influencing facilities management, such as technology innovation, presenting both challenges and opportunities for the FM community. As a technology company, we see our role as being to provide the solutions, the service and the innovation that present the FM community in the best light.”

HOW IS EVENT MANAGEMENT EVOLVING WITH LATEST TECHNOLOGY?

Whilst they may vary in size, events today can mean anything from small business meetings to large-scale exhibitions.

The expectation of savvy visitors to events has changed significantly. As a result, event organisers need to step up and adapt to new demands quickly to avoid missing out.

A significant element of this is the evolution in the use of technology both by the audience attending events, causing event managers to ensure their event can cater for the demand, with all available facilities and resources.

Mobile
One of the most significant trends we have seen in the last five years is the increasing use of mobile technology by visitors in the form of tablet and smart phone across the spectrum of meeting venue attendees, for both social and business events.

This is right from the initial booking process – with all options from number of visitors through to food and beverage requirements – alongside video conferencing and marketing materials all available to easily schedule for the conference. This needs to be available on a 24 / 7/ 365 basis.

Even during an event, increasingly today, centres have introduced apps to offer all the details in one place, but these must be carefully created to be easy to navigate and manage for the benefit of the user and the event management.

Reception Meet and Greet

Right from the entrance, visitors expect to be formally greeted in the most efficient way possible, to ensure there is no impact on their visit.

Events must have the right staff management on the door, alongside the right technology to ensure visitors can be seamlessly welcomed, presented with an ID badge where appropriate and directed to the right location for their event – whether it be a meeting, conference, or even a wedding.

On site Wi-Fi

With the reliance on tablet and mobile technology, during a visitor’s experience of an event there is now an expectation of quality WI-Fi to be available at no extra cost to the user – it simply cannot be a premium service offering.

This is also particularly prevalent with increasing numbers of events offering apps which can be downloaded and used for latest literature of the event itself, exhibitors and also offering live q&a sessions for conference alongside opportunities for visitors to communicate with each other.

Visitors must also have facilities to charge mobile and tablet devices and there must be an allowance for the meeting community to engage effectively using their mobile devices, as a clear driver for the future.

Finally, the trend blurring networking and socialising in business is well established and this means event managers need to examine the meeting spaces made available for informal collaboration and discussion.

Social collaboration

Increasingly, events need to provide their audience with the digital experience people expect to receive. This is in terms of communication and to engage with fellow participants and the facility event coordinators.

Firstly, visitors need to be met with digital panels and signage so that they can easily identify their meeting and where it is being held.

Increasingly commonplace in events now are also social walls with real time and live interaction and leaderboards to embrace social collaboration and the sharing nature of social media.

AV and video conferencing is another aspect for events of today to adopt, with the flexibility to offer facilities at short notice and often in informal settings. Again these require high bandwidth and compatibility with tablets and mobile phone technology.

Food and Beverage

Event organisers must be the first to acknowledge that the days when guests would arrive and queue up for the average lunch in a meeting experience is well past its sell by date and any venue chosen must be able to accommodate.

Today’s event, meeting or social gathering has a high expectation in terms of food and beverage, with a much greater sensitivity to healthy eating, better information on food additives etc. as well as the right portion sizes. And they are the first to use social media if expectations are not catered for!

Another aspect of today’s event management is the acceptance of different dietary requirements, including vegan and vegetarian, but also increasingly lactose, gluten and nut intolerances, and ensuring allowances are made to guarantee to the visitor a great dining experience.

So if you are looking at events, in terms of attracting and retaining the right clients, here is a checklist that you should consider:

• Is your reception / meet and greet facility using right technology for meet and greet secure visitor check in, visitor badging where appropriate and increasingly today, an app to provide the visitor with all meeting information in interactive digital format
• Do you provide high quality wifi access from all locations in building on a complimentary basis?
• Are you providing meeting information as well as path finding and room level meeting details in digital format using latest AV / signage technologies.
• Do you have live social media walls comments on your event?
• Do you offer an event app?
• Is your food and beverage offering up to the mark, catering for the expectations of the conference attendee as well as giving the choice and flexibility to cater for dietary requirements
• How is your event laid out? Does it cater for meeting space and informal flexible space for social engagement and collaboration which meeting attendees require during significant parts of the day?

NFS is a leading provider of innovative technology solutions for events. The Rendezvous suite of software delivers fully integrated veunue management and combines the operational efficiency with the integration with the key components required in today’s digital age.

For example room panels, reception signage, visitor management online registrations, room layout planning and a comprehensive food and beverage epos management solution.

Just as a final thought, if you really want to look forward, where is this technology going to fit into your event management?

For the answer, alongside any further information on event management solutions, please visit www.nfs-hospitality.com

THE GROWING CONNECTION BETWEEN HOSPITALITY AND FACILITIES

In the hospitality industry, the frequent adoption of new approaches in customer service has been driven by changes in consumer behaviour as well as the availability of new technologies.  

A great visitor experience has many similarities to making a positive customer impact in the hospitality industry. Successful facilities management seeks to deliver a comparable experience in the corporate world.

Today, consumers have become exposed to a wide range of service experiences through travel, online booking, together with hotel and restaurant visits, which have created high levels of expectation as well as influencing their sense of what good levels of service actually mean.

A key factor in the delivery of a great service experience is the use of technology, which ranges from smartphones, tablets and other web based technologies, supporting services such as customer loyalty programmes. These technologies enable the digital experience to be realised across the spectrum of service delivery.

Both hotels and restaurants have raised their game quite significantly, especially when it comes to the front of house and the guest experience. These expectations are now being carried through to the corporate environment where the visitor reception facilities team needs to adopt the same standards and have access to the same technology. 

So what are the best practice front of house ideas that the corporate world can embrace from the hospitality market?

The Experience

In the consumer world, the best customer experience is one that satisfies to the point where the brand becomes a preference and a long-term commitment is obtained from the customer, who then recommends the brand to friends and family.

Across the spectrum of hospitality and the corporate world, being able to provide staff and visitors with a friendly but professional welcome is now ‘the norm.’ This is delivered through appropriate front of house recruitment and training, and increasingly the use of technology.

In a corporate environment, FM teams with access to specialist meeting room booking software can equally greet guests with knowledge of who they are, to whom they are expected to meet, meeting room allocation including digital signage to guide them to their location, security clearance access and technology requirements, including Wi-Fi and AV or access to video conferencing facilities.

So what should a good visitor experience feel like from the Facilities Management perspective? A warm welcome, recognition, personal service, awareness of needs and the relevant information provided immediately to the individual visitor.

Speed and Efficiency

Typically, businesses have good information available on both staff and visitors arriving at a facility. As in a hotel environment, the front of house team should be using this information to provide a seamless and efficient process at the check-in point.

In a restaurant too, the dining experience is changing with the control now held by the consumer who is able to select from the menu, choose a dining seating experience and even pay up front, all through mobile technology such as Apple Pay.

For Facilities Managers to deal with staff and visitors access to the right information about the individual is critical. Secondly, the use of digital technology such as signage to communicate meeting details and direction to the relevant facilities. Thirdly, the use of room scheduling software software to engage service providers in a fast and efficient manner, potentially through mobile devices to handle the vast number of changes that can be a common facet of meeting arrangements.

Security

Collectively the challenge is to balance maintaining the highest level of security whilst delivering a hospitable and friendly welcome.

In the hospitality market, card based technologies are increasingly used to provide secure access. The next generation of secure access will be made possible by the wider use of mobile phones for key functions including access to bedrooms, in room entertainment and of course the mini-bar!

In the corporate world, card technology is also widely used today and works well when there is good integration between the visitor management system and access to rooms and meeting spaces.

Best practice in the corporate world combines the innovative use of technology with the human touch at key points in the process, to deliver both the welcome and the security required for members of staff and visitors. 

Exceeding Expectations

In the hospitality industry, the guest experience that exceeds expectations is always a great way to guarantee a return visitor.  Even if our expectation is not delivered, how the business deals with a complaint is equally likely to influence our decision to pay a return visit.

Leading hospitality businesses now have staff dedicated to obtaining feedback and responding positively to any negative experiences. This proactive approach is seen across the consumer spectrum, including the manner in which hotels or restaurants respond to negative reviews on Trip Advisor.

So why does the corporate world have to take feedback and response seriously?

Today’s customers are having their service expectations reshaped by advances in consumer technology, and will become increasingly frustrated when having to engage with brands that don’t perform to the same levels as the competition.

The checklist for great service delivery:

1. Understand the client and their service requirements and expectations.
2. Have access to the right information about the client, ideally on a mobile device with the latest meeting room management software.
3. Tailor the personal experience– how the client might be welcomed when engaging with a quality hospitality business.
4. Use technology to support service delivery, capture the right information, including feedback when service targets have not been met.
5. Where possible, embrace the latest technology to deliver a seamless experience in sensitive and complex areas such as security and facility access.
6. Get the basics right, with simple issues like the provision of Wi-Fi access to staff and visitors, without the need to be asked.
7. Adopt a proactive approach to client engagement to identify how well expectations have been met in all aspects of the experience.

NFS is a leading provider of technology for the hospitality market as well as providing technology to help Facilities Managers deal with room and desk booking together with visitor management and the delivery of a range of services used in the corporate world such as catering and video conferencing.

TAMING BIG BROTHER IN THE WORKSPACE

I’ve been talking with a number of larger companies recently about the technologies and HR issues surrounding their desire to want to track where their employees are. Their reasons range from security to productivity to space planning.

The ability to know where people are at all times feels like one of those “wouldn’t it be cool if” things that the world is heading towards… so close you can almost touch it.

Invariably, though, these discussions go around and around and end up in the same place: do we really want to go there?

But what if it turns out that what the facility managers, CFOs and workspace designers want to know about employee movement and activity is actually the exact same thing employees want to know for themselves?

Where’s Joe?

It’s easy to get caught up discussions about things like colleague finding and contingency planning for emergency evacuations.

Yes, there are ways to know exactly where Joe and Cathy are at any given time. It’s do-able and quite useful to know.

When Joe checks-in to a huddle space, desk or room, we now know where Joe is… and Joe is presumably ok with that because he was the one who “signed in” to the room.

Beyond that, however, Joe probably doesn’t want his whereabouts tracked throughout the day where he’s not specifically putting his name on a space or resource for his own benefit.

What’s in it for me?

Creating more flexible, proactive and collaborative spaces for employees is one of the hot topics at the moment.  What if a sensors primary visible function was to serve those purposes, giving employees information they can process for their own benefit?

Creating a smoother day where employees can find a quality space to work with the right equipment, reserving it online with desk booking software can then pave the way for corporate decision-makers to get some cool stuff too…like how many people are where and when – and maybe even why.

We know great space utilization pays off (see this case study).

Ultimately, being able to give management enough information about utilization to make seriously better informed decisions about the amount and quality of square footage the company needs is a huge leap forward… certainly a good “crawl” on the way to walking and running.

Employee Focus Provides Benefits

So maybe the best way to deal with Big Brother may be…not to.

Stop trying to track “who”, and start empowering everyone with useful, real-time data on how many, where, when and why, backed up by useful desk booking software.  Even companies on small budgets can do this now.

What are you waiting for?  Embrace your workspace.

5 REASONS WHY TOGETHERNESS WILL RULE THE WORKPLACE IN 2017

In 2017, it’s unlikely, or against the odds, for the Chicago Cubs to win the World Series a second year in a row especially after a 100 year hiatus. And I’m also not betting on Elvis impersonators disappearing from the Las Vegas strip anytime soon. But the most unlikely things have been happening since 2016, so I’d better add ‘probably’ to both of those statements…

In the world of workspace predictions, though, I’m thankfully on more certain ground. I’ve identified 5 important trends that will make a real impact on workplaces over the next 12 months – and could see us celebrating togetherness like never before.

1) The growth of the blended workforce – Forbes estimates that 40% of workers will be freelancers in a few years time, working hand-in- hand with full time and part time staff.

“With many freelancers working at remote offices, the ability to manage without borders is going to become a critical skills globally,” the magazine says. This trend will create growing demand for workplace booking and scheduling software that allows workers to see and book available workspace.

2) Peer collaboration as a job perk – Peer involvement always rate high in surveys as a reason people enjoy their job, but in 2016 employees reported not feeling very connected to their coworkers.

Workplace technology that encourages peer-to- peer collaboration – for example, making it easy to use videoconferencing – will play a big part in creating happy working environments that encourage talent to stay in 2017.

3) Automation – It was predicted that it will cost jobs, but a new report says less than 5% of jobs can be fully automated by adapting currently demonstrated technology.

Instead, automation will take the grind out of mundane tasks and free up more time for staff to work together. For instance, co-ordinating meetings across multi-locations is far easier now, with software notifying delegates automatically if time or venue changes.

4) Here comes Generation Z – This is the first year young people born after the mid-Nineties will enter the workplace. Digital-savvy millennials have already had a real impact on workplaces with their taste for flexible working.

Generation Z will be even more demanding – they’re the first generation to care more about flexible working than healthcare coverage. For them, mobile access to workplace facilities such as booking desks and collaborative space is beyond important.

5) Co-working. London now plays host to more co-working spaces than anywhere else in Europe, and shared space will continue to grow there and in the US as well. Managing such a fluid environment will see office organizers and schedulers reaching for the latest technologies to make sure their expensive real estate is well-used and easily accessible.

So what does 2017 look like in the workplace? Less packed with mundane tasks, for sure, with lots more opportunity for collaboration, peer integration and easy flexible working.

That’s not a bad picture when it comes to staff satisfaction, retention and productivity. And who knows? The Chicago Cubs might even roar again – but not counting on Elvis impersonators deserting Las Vegas anytime soon.

CLICK HERE for More Information on How Room & Desk Scheduling Technology can Connect Your Workplace.